Cleanup

Schedule

When: Sunday 16:00-21:30 (max 5.5 hours, one-time task)

Where: ULB Solbosch campus, coordinated from Infodesk K

Team size: 50+ volunteers

Timeline:

16:00-17:30 - Initial cleanup begins
17:30-20:00 - Main cleanup activities
19:30-20:30 - Volunteer dinner
20:30-21:30 - Final cleanup

What is the cleanup task?

Dismantle everything and restore the ULB campus to its original state after FOSDEM. It’s hard work after the event weekend, but essential and comes with a great team atmosphere and free food!

Requirements

Physical fitness - lifting, carrying, walking for several hours
Good knowledge of English (spoken) for communication
Ability to follow instructions and work as part of a team
Flexibility - tasks may change as priorities shift
Team player attitude

What you’ll be doing

You’ll be assigned tasks based on what’s needed. Examples include:

Taking down infodesks - dismantling tables, packing computers and merchandise
Video equipment teardown - carefully packing cables and recording equipment
Removing signage - taking down signs and markers
Cloakroom teardown - dismantling systems and returning items
Loading & transporting - carrying boxes and loading vans
General cleanup - removing furniture, sweeping, restoring spaces

Task workflow

Arrive at Infodesk K around 16:00
Check in and wear your volunteer t-shirt
You’ll be assigned to a task or team
Work under guidance of staff/experienced volunteers
Tasks may change - stay flexible!
Take breaks as needed
Enjoy the volunteer dinner at 19:30-20:30
Sign out and return any equipment before leaving

Safety

Lift properly - use your legs, not your back; ask for help with heavy items
Watch your step - cables, boxes, and uneven surfaces are tripping hazards
Take breaks - this is physical work; pace yourself
Stay aware - lots of activity happening at once
Watch for darkness - use flashlights as visibility decreases in the evening
Dress warmly - you may work outdoors in February
Wear gloves - we’ll provide gloves if you need them

What to bring

Comfortable, practical clothing you don’t mind getting dirty
Sturdy closed-toe shoes (essential!)
Warm layers - you may be going in and out of buildings
Flashlight - for evening work
Personal phone - for Matrix communication if needed

Why volunteer?

Be part of restoring the ULB campus properly
Meet dedicated volunteers who stayed to help
Learn how FOSDEM works behind the scenes
Free food and dinner included
Huge satisfaction knowing you wrapped up properly
Essential contribution - without you, there is no next year’s FOSDEM!

Questions? #volunteers:fosdem.org