Evacuation Plan
When to evacuate
Section titled “When to evacuate”Evacuate immediately if:
- You hear a fire alarm or evacuation alarm
- A devroom manager, volunteer, staff member, or ULB security tells you to evacuate
- You see or smell smoke or fire
- There’s any other immediate danger
How to evacuate
Section titled “How to evacuate”Stay calm and act quickly
Section titled “Stay calm and act quickly”- Stop what you’re doing immediately
- Leave all belongings behind - do not stop to collect items
- Proceed quickly but calmly to the nearest emergency exit
- Do not run, but move purposefully
- Help others if you can, but don’t put yourself at risk
- Do NOT use elevators/lifts - use stairs only
- Close windows and doors behind you if safe to do so (helps contain fire)
- Follow exit signs - green signs with running figure icon
- Go to your designated evacuation point (see below)
- Wait for further instructions - do not re-enter until told it’s safe
If you’re a volunteer during evacuation
Section titled “If you’re a volunteer during evacuation”As a volunteer, people may look to you for guidance:
- Stay calm - your demeanor affects others
- Help direct people to exits if you know where they are
- Encourage calm, quick movement - no running or panic
- Assist anyone who needs help (but don’t endanger yourself)
- Report to staff once at the meeting point
- Help keep people away from buildings at meeting points
Evacuation meeting points
Section titled “Evacuation meeting points”Each building has a designated outdoor meeting point. Go to the meeting point for the building you’re evacuating from:
Click here to see a map showing the evacuation points
Building F, UD, and H
Section titled “Building F, UD, and H”Meeting point: The food truck courtyard
- Located between these buildings
Buildings UA, UB, UC, and AW
Section titled “Buildings UA, UB, UC, and AW”Meeting point: The courtyard between AX and U buildings
- Open courtyard area
Building K
Section titled “Building K”Meeting point: The main car park between K, F, and J buildings
- Large parking area
Building J (Janson)
Section titled “Building J (Janson)”Two meeting points depending on which exit you use:
- Rear Janson exit → The main car park between K, F, and J
- Front Janson & J exit → The roadside (Avenue Franklin Roosevelt)
Special considerations
Section titled “Special considerations”If you can’t evacuate
Section titled “If you can’t evacuate”If you’re trapped or unable to evacuate:
- Go to the nearest room with a window
- Close the door, seal gaps with (wet) fabric if possible
- Open the window and signal for help
- Call emergency services: 112
- Stay low if there’s smoke
Stay informed
Section titled “Stay informed”- Check Matrix #fosdem:fosdem.org and other social media channels for updates (when safe)
- Follow instructions from emergency services and FOSDEM staff
- Do not re-enter any buildings until it is declared safe
Remember: Your safety is the priority. Material possessions can be replaced - you cannot. When in doubt, evacuate and let emergency services handle it.